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Key Features of a BPA

• Based on Hotel Availability – All reservations are made only if your hotel has availability at the time of request. You maintain full control of your inventory; no rooms are pre-blocked or guaranteed.
• No Minimum Room Commitment – The Government is not requiring a fixed number of room nights. The BPA simply sets aside a rate for use when rooms are needed.
• Special Rate (Similar to a Corporate Rate) – Hotels that provide rates at or below per diem are preferred, and offering a discount of up to 30% below per diem is considered highly desirable, giving your property stronger positioning for selection.
• 5-Year Lifecycle – A BPA can last up to 5 years. Rates, terms, and conditions are reviewed annually and may be adjusted or renewed.
• Simplified Process – Once the BPA is established, bookings are straightforward: the Government (through CREATA) places reservations as needed without renegotiating terms.
• Each Reservation is the Actual Contract – While the BPA itself is not a contract, each order or reservation placed under it becomes binding.
• Hotel Flexibility to Exit – At the end of each yearly term, hotels may choose to cancel or not renew the BPA without penalty.

Benefits for Your Hotel

• Preferred Vendor Status – Being selected for a BPA means your hotel is pre-approved for Government business.
• No Pre-Allocation – You are not required to block or hold rooms in advance. Bookings are always subject to your availability.
• No Volume Guarantees – You won't be forced into commitments or quotas.
• Competitive Advantage – Properties offering significant discounts (such as 30% off per diem) are prioritized, making them more attractive to Government buyers.
• Long-Term Opportunity – A BPA secures your hotel a seat at the table for up to 5 years of recurring opportunities.
• Simplified Bookings – Faster process, no need to renegotiate rates each time.
• Credibility – Being awarded a BPA shows your hotel meets U.S. Government subcontractor standards.

Considerations for Your Hotel

• No Guaranteed Revenue – While a BPA opens the door to Government bookings, there is no guarantee of volume.
• Rate Obligation – Your hotel must honor the agreed BPA rate, even in peak seasons.
• Annual Review – Rates and conditions may be renegotiated each year.
• Hotel Right to Cancel – Hotels may exit the BPA at the end of any annual term if they no longer wish to participate.
• Payment Terms – The NET30 countdown starts when the governmental body approves the submitted invoice. CREATA issues payment to hotels within 2 business days after receiving funds from the U.S. Government. No upfront deposits can be made.
• Compliance with CREATA Policies – As the prime contractor, CREATA sets subcontractor requirements aligned with Government standards, including no direct bill application process and no direct contact with Government officials.

In Summary

• Pre-negotiated special rates (similar to corporate rates).
• Offering 30% off the per diem rate increases prioritization for selection.
• No room-night minimums; bookings depend on availability.
• Up to 5 years with annual flexibility to review, adjust, or cancel.
• Low-risk, long-term partnership via CREATA as prime contractor.

Key Features of an FFP Contract

• Guaranteed Block of Rooms – A specific number of rooms (and sometimes meeting spaces, meals, or other services) are reserved in advance.
• Fixed Rate – The rate is negotiated and locked in at the beginning of the contract; it does not change regardless of seasonal fluctuations or hotel market conditions.
• Guaranteed Revenue – Because the Government commits to a fixed quantity, your hotel is assured of payment once services are delivered.
• Contract Term – Typically tied to the dates of a conference, event, or program (e.g., 3 nights, 100 rooms, plus meeting space).
• Less Flexibility – Unlike a BPA, you cannot cancel or change rates mid-contract once it is signed.

An FFP contract is a binding agreement between the U.S. Government (through CREATA Global as the prime contractor) and your hotel. Unlike a BPA, which is flexible and based on availability, an FFP contract establishes a set price and guaranteed room commitment for a specific program, event, or period.

Benefits for Your Hotel

• Guaranteed Revenue – A fixed number of rooms and services are contractually committed and paid for.
• No Availability Risk – Rooms are blocked in advance, ensuring occupancy.
• Predictable Cash Flow – Payments are based on a clear, pre-agreed price.
• Stronger Commitment – Unlike a BPA, the Government must use the contracted rooms and services.
• Event Stability – Large conferences and programs often use FFP contracts, creating higher volume bookings.

Considerations for Your Hotel

• Less Flexibility – Once the contract is signed, your hotel must honor the rate and reserved block, even if higher-paying customers inquire later.
• Strict Performance Standards – You must deliver exactly what is promised (room type, meeting space, amenities) — no substitutions.
• Payment Terms – Payments are made under NET30 (30 days after invoice approval). No deposits or upfront payments.
• Compliance with CREATA Policies – As the prime contractor, CREATA enforces subcontractor rules aligned with U.S. Government standards, including no direct bill applications and no direct contact with Government officials (all communications go through CREATA).

In Summary

An FFP contract is like a guaranteed group booking at a fixed price:

• The Government commits to a set number of rooms/services at an agreed rate.
• Your hotel secures guaranteed revenue but has less flexibility than with a BPA.
• Prices are locked in, and obligations are binding once the contract is signed.
• CREATA manages all compliance and payment processes as the prime contractor.